Bring Remote and In-Office Teams Together For Seamless Meeting Experiences 

The modern workplace is changing, and conference room technology needs from five years ago have dramatically evolved. With more employees being allowed to work from home or other remote locations, businesses must upgrade conference room technology to improve opportunities for virtual collaboration throughout the day.

Even if your team is not working remotely, investing in an updated conference room design to support virtual meetings is still a good idea. Not only will it enhance client relationships to meet virtually face-to-face, but it can also help reduce travel budgets by replacing in-person meetings with these enhanced remote options.

Continue reading for ways to modernize your conference room design to improve collaboration for your West Palm Beach, FL, business.

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Video Builds Relationships

When was the first time you sat on a video call? No doubt it was an awkward experience. The lighting was probably wrong, the screen maybe froze, and you may have been constantly distracted watching yourself speak on screen.

But now, as time has gone on and video conferencing has become more of standard business practice, it has hopefully become more comfortable, too. Ensuring your conference room is set up for video conferencing is extremely important to future collaboration with teams and clients. Seeing someone face-to-face through a screen is the next-best option to meeting with them in person, so you want to ensure the meeting can be productive.

Here are a few ways to enhance video conference calls:

• Install a large-screen display in your conference room, with the web camera located near the screen. This placement is the best way to simulate face-to-face interaction.
• Ensure audio systems are updated to produce clear and stable sound.
• Upgrade networks to support video conferencing and eliminate screen freezes.
• Add lighting to dimly lit rooms for a more clear picture.

Collaborative Tools

Beyond the basic technology required to hold effective video conference meetings, businesses should also consider investing in collaborative tools like digital whiteboards that display on the screen within the conference room space. More intelligent web cameras that move to the speaking individual are also helpful when holding video calls with large groups of people. 

Hold Employee Training

One of the biggest obstacles to having effective virtual meetings is the employees not being comfortable with the conference room technology. Therefore, once you have completed conference room design updates, be sure to hold several training sessions to ensure employees are comfortable and skillful when presenting online, especially if they are in a client-facing role. 

Change can be challenging for some, so providing guides and resources in addition to hands-on training can produce the best outcomes. But, in the end, the live practice will make them more comfortable over time.

If you need help updating your West Palm Beach, FL conference room design, please reach out to the experts at Audio Command Systems for our expert guidance and assistance.